Administrative Coordinator

We are seeking an Administrative Coordinator to support our growing van conversion business. This role involves handling customer inquiries, preparing quotes, managing inventory, and developing standard operating procedures (SOPs) to streamline operations. If you’re highly organized, detail-oriented, and enjoy working in a dynamic environment, we’d love to hear from you!

Responsibilities:

• Respond to customer inquiries via email and phone.

• Prepare and send quotes based on project requirements.

• Maintain and track inventory of materials and supplies.

• Develop and document SOPs to improve workflow and efficiency.

• Assist with order processing and supplier coordination.

• Organize and update customer and project files.

• Provide administrative support to the team as needed.

Requirements:

• Experience in administrative roles, preferably in a trade, construction, or manufacturing business.

• Strong organizational and multitasking skills.

• Proficiency with spreadsheets, inventory management tools, and email communication.

• Ability to learn and document processes efficiently.

• Excellent communication and customer service skills.

• Experience with Hubspot is a plus

• Familiarity with van conversions or custom builds is a plus but not required.

Benefits:

• Competitive pay based on experience.

• Flexible work schedule.

• Opportunity to help shape and grow a small business.